Walsden Cricket Club GDPR Policy

1. Introduction

Walsden Cricket Club (“WC&BC”) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Scope

This policy applies to:

• Members (including players, coaches, and volunteers)
• Supporters and visitors
• Employees and contractors
• Users of our website and social media platforms

3. Data Controller

Walsden Cricket Club is the data controller and responsible for your personal data.
Contact details:
Email: [enquiries@walsdencandbc.co.uk]
Address: [Scott Street, Walsden, Todmorden, Lancs, OL14 7SX]
Telephone: [01706 813179]

4. What Personal Data We Collect

We may collect, use, and store the following types of personal data:

• Identity Data: Full name, date of birth, gender
• Contact Data: Address, email address, telephone number
• Membership Data: Team allocation, role (e.g., player, volunteer)
• Medical Information: Relevant health conditions (for emergency purposes)
• Financial Data: Payment details for memberships, donations, or events
• Image Data: Photographs or videos from matches, events, or training
• Communication Data: Emails, texts, and social media interactions

5. How We Collect Your Data

We collect personal data in the following ways:

• Direct interactions (e.g., registration forms, membership applications)
• Automated technologies (e.g., website cookies)
• Third parties (e.g., leagues, governing bodies)

6. Lawful Basis for Processing

We process your data under the following lawful bases:

• Consent: Where you have given clear consent (e.g., marketing emails, use of images)
• Contract: To perform a contract with you (e.g., membership agreements)
• Legal Obligation: To comply with UK law (e.g., safeguarding requirements)
• Legitimate Interests: To run and promote the Club effectively and safely

7. How We Use Your Personal Data

We use your data to:

• Administer membership and manage teams
• Organise matches, training, and events
• Maintain health and safety and safeguarding standards
• Communicate important information (e.g., cancellations, fixtures)
• Promote Club activities (with consent)
• Fulfill legal and regulatory obligations

8. Data Sharing

We may share your data with:

• Governing bodies (e.g., England and Wales Cricket Board)
• League organizers
• IT service providers (e.g., Club website hosting)
• Medical personnel in case of an emergency
• Local councils or authorities when legally required

We do not sell your personal data.

9. Data Retention

We retain personal data only as long as necessary:

• Membership records: 6 years after membership ends
• Financial records: 7 years (for accounting and tax purposes)
• Medical consent forms: 1 year after event or season
• Media (photos/videos): Until you withdraw consent or after 5 years, whichever comes first

Data will be securely deleted or anonymized once retention periods expire.

10. Data Security

We have put in place appropriate security measures to prevent your personal data from being:

• Lost
• Misused
• Accessed in an unauthorized way
• Altered or disclosed improperly

Measures include encrypted storage, password-protected files, and limited access for authorized personnel only.

11. Your Data Protection Rights

Under the UK GDPR, you have the following rights:

• Access – Request access to your personal data
• Rectification – Request correction of inaccurate or incomplete data
• Erasure – Request deletion of your personal data (in certain circumstances)
• Restriction – Request the limitation of processing
• Portability – Request transfer of your data to another organization
• Objection – Object to processing based on legitimate interests
• Withdraw Consent – Where we rely on your consent, you can withdraw it at any time

To exercise any of these rights, please contact the Club using the contact details in Section 3.

12. Complaints

If you have any concerns about our use of your personal data, you can lodge a complaint:

• Directly to the WC&BC ([enquiries@walsdencandbc.co.uk])
• Or to the Information Commissioner’s Office (ICO) at www.ico.org.uk

13. Changes to This Policy

This policy is reviewed annually or when there are changes in the law or our data practices.

Last updated: April 2025